Administrative Positions


Reports to: Development Director 
Part Time: 40 hours/wk
Some Flexibility to work from home
Some nights and weekends will be necessary.

Essential Duties/Responsibilities:
Assists Development Director in building strategic development plan for Fundraising, including,  annual giving, events, sponsorships, and donor touchpoints. Awareness building, relationship development, mission promotion and donor development are key components of this position. Maintain professional demeanor and excellence of communication, both verbal and written.

Development Manager assists with the following ongoing tasks:

  • Sponsorships
  • Event follow-up and billing
  • Program (as needed)
  • Vendors (for events)


  • Assists Development Director with formulating events that will drive Development revenue goals
  • Develop a pool of Events Volunteers and communicate with them regularly.
  • Executes event planning details, management, delivery and provides detail for financial recap. Event Planning and Production Management includes, but is not limited to:                                                   
    • Create and manage the event plan (timeline, program and tasks list) for all HHS fundraising, cultivation, and community events. 
    • Provide details and updates at event planning and production meetings and discussions.
    • Monitor event attendees and share with the Development Team.
    • Organize and lead collaboration with the Marketing Team on event concept, graphic design/production/printing, and event marketing.
    • Secure volunteers; manage the staff and volunteers working at the event.
    • Handle the event follow-up tasks as defined by the Development Director.
  • Event Administration includes but is not limited to:
    • Assist Development Director with event details for budgets and provide periodic progress reports to staff directors for each event project.
    • Keep track of event finances including check requests, invoicing, and reporting.
    • Database entry associated with events. 
      • Keep current contact information for Prospective Partners/Vendors etc.
      • Record key interactions with Partners/Vendors/Volunteers
      • Track donations and communicate to development team
    • Work with the development team on useful reports to track events and performance.
  • Assist with development department tasks and marketing communications of event related information.

Donor Recognition Process:

  • Assist Development Assistant in maintaining recognition lists
  • Streamline implementation of new systems

Assist with Appeals and Mailings

Donor Database:

  • Maintain donor database and data integrity, working collaboratively with other departmental employees
  • Run reports from our Customer Relationship Management System


Required skills:

  • Strong verbal and written communication skills
  • Working knowledge of word processing; spreadsheets, and shared file systems
  • Working knowledge of Customer Relationship Management systems
  • Customer/client interaction experience